The Visual Arts Center of Richmond is accepting applications for the position of Events Manager. This position is a vital member of the organization’s Development team and reports to the Director of Development. The Events Manager is a full-time, salaried position with an office at 1812 West Main Street, Richmond, VA 23220.
The Events Manager has direct responsibility for the organization’s two major annual events – Collectors’ Night and Craft & Design. Additionally, the position coordinates with the Education Department for two successful annual open houses, six Gallery exhibition openings, and multiple donor cultivation/appreciation events. The position also serves as the initial point of contact for the rental of facility spaces by outside individuals and organizations.
- Plan and coordinate events, including but not limited to: The Craft & Design Show, Collectors’ Night, friendraisers, VIP previews and receptions, and other fundraising and cultivation events.
- Work with Development Director to identify calendar of special events.
- Work with relevant staff, outside vendors, artists, and volunteers to manage events related to development, fundraising, donor cultivation, and membership in support of the mission of the organization.
- Develop planning documents for each event, identifying timeframes, schedules, major tasks, communications efforts, budgets, contacts, etc.. Manage event budgets, monitor expenses, and provide information to finance staff to ensure accurate recordkeeping in financial database.
- Develop and execute contracts and other service agreements in support of special events. Coordinate logistics with staff; reserve and secure event space (at VisArts or at outside venues).
- Maintain invitation and attendance lists as appropriate and enter relevant data into donor database.
- Prepare post-event reports in a timely manner..
- Follow up with event participants, volunteers, donating artists, and others who help to execute the event. Send acknowledgement letters and thank you notes as appropriate.
- Schedule, coordinate, and contract revenue-generating or partnership-based facility rentals with outside clients.
- Serve as primary liaison and customer service contact for individuals and organizations wishing to rent VisArts space or rooms. Provide facility tours and information to prospective facility rental clients.
- Develop, negotiate, and manage contracts with clients. Identify clients’ responsibilities and coordinate set-up with VisArts staff or outside vendors, introduce the client to the facilities team for additional event logistics and coordination.
- Update facilities calendar with any events schedule/arranged. Keep staff informed of facility rentals and ensure proper set up and break down.
- Attend all VisArts events for which the position is responsible.
- Other duties as assigned.
Education and Experience:
• Business or communications-related undergraduate degree or equivalent professional experience.
• Three to five years of experience in development and/or event planning.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Working knowledge of donor database applications.
• An understanding of and ability to liaise with artists of all types is a must. Knowledge of visual arts and artists is a significant asset.
• A high-energy individual who can problem solve, develop new solutions, and apply new ideas for the greatest event success possible..
• Outstanding written and verbal communication skills.
• Ability to work in a fast-paced environment.
• Ability to manage multiple priorities and work independently as well as a member of a team.
• Suitable transportation to accommodate offsite meetings, appointments and obligations.
• Ability to perform some occasional physical tasks (moving of banquet tables and chairs, moving of boxes, etc.).
• Ability to meet and exceed deadlines and goals.
Position Status: Full-time, salaried
Salary Start Range: $30,000 – DOE
The Events Manager will generally work during business hours (M-F). It is expected that the position will most often require an average of 40-45 hour per week. The Events Manager is expected to attend all events for which he/she is responsible.
Paid Time Off (PTO)/Benefits:
Two weeks per year, plus facility closures for holidays. Benefits include: three free classes annually, 25% discount on all other classes, 403(b), health and dental insurance (85% paid premium for basic plans).
Interested parties should submit a cover letter, salary requirements, resume, and list of three references to Liz Bryant, Director of Development, Visual Arts Center of Richmond, 1812 West Main Street, Richmond, VA 23220 or by email at firstname.lastname@example.org. No inquiries or phone calls please.
Deadline for applications is April 15, 2014.
VisArts internships provide an environment for college and high school students to participate in the daily operations of the organization and to expand their educational experiences outside of the classroom. A designated supervisor assigns intern projects and tasks.
Part-time internships may be available during the spring, summer and fall semesters. All internships are unpaid. Internships are available to high school, college and graduate students, career changers and retirees. All interns must be at least 16 years old. For specific instructions on how to apply for an internship at VisArts, please download a copy of our Internship Guidelines.
If you are interested in pursuing an internship with us, please fill out our Internship Application and send to our Education + Volunteer Coordinator, Nicki Stein, along with any additional materials as required in the internship descriptions below.
Deadlines for internship applications:
Spring Semester – November 15
Summer Semester – March 15
Fall Semester – July 15
Candidates whose background and skills most meet position requirements are contacted by phone for an interview.
VisArts is currently looking to fill two summer internship positions in our Education and Facilities Departments. Please see descriptions below for details. Applications will be accepted on a rolling basis.
Studio Assistant Internship
VisArts is currently accepting Studio Assistant Internship applications for the Summer 2014 term. Interns will spearhead daily tasks in the Facilities Department, participating in hands-on experiential training in the operation and maintenance of multiple studios over a wide variety of mediums, such as painting, fiber, letterpress, printmaking, glass, woodworking, and metals. Interns will independently organize, clean, and assess each studio, as well as learn the basics of studio maintenance in various mediums. The internship will also include facility cleaning duties.
Time Commitment: Interns are required to commit to the full internship period of 15 weeks (May-August) and to work 15-20 hours per week. A set schedule will be determined by the intern and his/her supervisor.
Please note that a letter of recommendation is appreciated, but not required.
You may view the full description and application instructions here: Studio Assistant Internship
Arts Administration Internship
The Arts Administration Internship is designed for a student with exceptional interpersonal skills and a passion for community arts education. Interns will gain valuable experience in the not-for-profit sector through participation in the daily operations of our Education Department. This internship will allow the student to gain an understanding of nonprofit management in a fast-paced, hands-on learning environment, including opportunities to assist instructors in our studios and our gallery.
Time Commitment: Interns are required to commit to the full internship period of 15 weeks (Fall: September-December Spring: January-April Summer: May-August) and to work at least 8 hours per week. A set schedule will be determined by the intern and his/her supervisor.
You may view the full description and application instructions here: Arts Administration Internship
Clay Studio Internship & Field Study
Internships and Field Studies in the Clay Studio are a semester long commitment with an obligation of 8+ hours per week. For students earning college credit for the Internship or Study, the hourly commitment will reflect the academic department’s weekly time requirements.
Interns and Students will work with the Studio Manager to learn the daily operations of an active clay studio within in a vibrant community arts and education center. Assigned tasks will enhance the Interns’ and Students’ proficiency in the studio environment and deepen their understanding of their medium and craft.
Interns and Students will participate in:
- Preparing glazes
- Supervised kiln operation
- Monitoring open studio hours
- Managing clay inventory
- Assisting instructors
- Proper studio and equipment maintenance
You may view the full description and application here: Clay Internship Application